P is patient’s name; R is “requires; P is the present condition of the patient. The first sentence of any letter contains these three information. Below are examples:
- Mr Peter Parker requires a home visit to arrange physiotherapy (when single home visit is required).
- Mr Peter Parker requires home visits to arrange physiotherapy (when multiple visits are required).
The second sentence of the Opening Paragraph contains two main information –
- She has excessive bleeding from a wound from an accident.
- She has symptoms suggestive of pneumonia.
- Her test results being awaited for, Ms Reeta is being transferred.
- She has been diagnosed with pneumonia and is ready for transfer to your facility.
- She is being treated for pneumonia and is being transferred now.
- She has not been showing positive response to treatment for pneumonia for which she is being transferred.
- She is recuperating from pneumonia and is ready for discharge today.
- She is recuperating from pneumonia and is ready for discharge.
- She is recuperating from pneumonia and is discharged today.
- She is recuperating from pneumonia and is being discharged today.
Diving Sentences (Only Past Tense)
- Mr John was brought to the emergency on 12th May, 2023, with unbearable pain in an accident.
- Tests revealed the multiple knee fractures for which he underwent amputation.
- During the five days post surgery, he achieved routine recovery; however, Mr John appeared depressed and silent.
Rising Sentences (Present + Future)
- Since yesterday, Mr Jerome’s condition has been remarkably good, evidenced by his ability to move with assistance.
- He can tolerate food and has not shown any aversion to medication or exercise.
- Mrs Stella is a widow who has two married daughters who live with her (social).
Request Sentences (Present + Future)
In Soft Language
- It will be appreciated if you could arrange a home visit to Mr Parker to assess his condition.
- Please note, Mr John does not require any more follow up visits in the next three months.
- Kindly make sure that Mrs Garcia refrained from alcohol consumption even in the smallest amount.
- Please make sure that Mr Leo doesn’t lift heavy objects until the completion of physiotherapy.
In Strong Language
- It is mandatory that a home visit is arranged to Mr Parker to assess his condition.
- It has been agreed upon by Mr John’s GP that he does not require any more follow up visits in the next three months.
- It is important that Mrs Garcia refrained from alcohol consumption even in the smallest amount.
- Most importantly, Mr Leo should not lift heavy objects until the completion of physiotherapy.
- Yours sincerely,
- Yours faithfully,