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OET30 Day 16

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OET30 Day 16

More about Letter Writing

Emigration:

On this 16th Day we are looking at Letter writing, especially the components of an OET letter, whether it is a transfer letter or referral letter.

  • 1 Day
  • Marks 100
  • Medium

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Welcome Message!

Writing Module

Dear participants, on 16, 17, 18, 19 and 20, our main focus will be Writing Module. During these days, we will cover the following topic:

  1. Different Letter Formats
  2. Letter – Parts
  3. Connecting Notes
  4. Conciseness & Organisation
  5. Common Errors in letters

Also, I am giving intensive care for those who are writing the upcoming exam. You have to immediately start following my instructions:

  1. Please let me know on telegram if you have the upcoming exam.
  2. Please complete all the pending days and pending tasks.
  3. Today you will see the transcription audio and summarization text on the Page.
  4. Today’s letter writing is exclusively for you!
  5. As time allows you, complete / repeat Day 1 to Day 9.

With best wishes to keep your heart strong,
Biju John and Team, English Melon.

An OET letter has the following elements based on its kind:

Referral / Transfer Letter

  1. Date
  2. Address of the recipient
  3. Ref:
  4. Salutation
  5. Purpose Paragraph
  6. Admission Paragraph
  7. Medical History Paragraph
  8. Nursing Management Paragraph
  9. Discharge Plan Paragraph
  10. Request Paragraph
  11. Closing of the Letter.

Information Letter

  1. Date
  2. Address of the recipient
  3. Subject
  4. Salutation
  5. Purpose Paragraph
  6. Information Paragraph
  7. Instruction / Request Paragraph
  8. Closing of the Letter.

So far these are the two major branches of OET letters. Now, let’s look at each component of a letter below.

Letter – Starting Section

Letter – Starting

Usually a letter starts with a date and the address of the recipient. While this choice is up to you, there are other aspects you should look at:

  1. What to include in a date?
  2. How to decide the date?
  3. What is the format?
  4. What if the date is not given in the case notes?

Address lines:

  1. What should be the first line of the address?
  2. How to address the recipient?
  3. How many lines is appropriate?

Sample – Information Letter

12th January, 2020

Ms Veronica Shah
1232 Park Street Road
Rolls Course, Melbourne – 4458

Subject: Regarding your husband’s further home-care

Dear Ms Shah,

Sample – Referral Letter

12th January, 2020

Dr Bertrand Miller
Park Street Hospital
Rolls Course, Melbourne – 4458

Ref: Mr John Goldstein, 67 years

Dear Mr Goldstein,

Paragraph 1 – Patient Details, Purpose, Discharge

The first paragraph includes three pieces of information:

  1. The patient,
  2. Purpose of the letter,
  3. Expected time of discharge.

Sample Lines:

  1. Ms Susan is being transferred back to your facility after an unsuccessful surgery for her diabetes complication. She is being discharged. (Very formal style – Very popular during OET30.1)
  2. This letter will accompany Ms Susan who is being transferred back to your facility after an unsuccessful surgery for her diabetes complication. Her discharge is being scheduled for today or tomorrow. (Formal)
  3. I am writing to update the recent medical history of Mr Ali, a known case of yours for the last four years, back to your care for his speedy recovery. His discharge will be scheduled in accordance with your availability. (Formal but rare)
  4. Here is a case that would call all your faculties immediately to investigate all possible causes of Mr Reno’s undiagnosed condition. (Less formal, not acceptable because of style)

Paragraph 2 – Admission

Admission paragraph is the second in a letter. Here you should mention when the patient was admitted together with information about his / her presenting symptoms. You can also include:

  1. Did the patient present alone / was he accompanied?
  2. Was it his / her first admission or not.
  3. What examinations were performed and what were his / her vital signs.
  4. BP, temperature, weight, blood loss, burn level, etc.
  5. What first aid were provided?

Example Lines

  1. Mr Albin was brought in here this morning, with acute pain in the abdomen and wheezing.
  2. Having been brought here on Monday, 12th of this month with symptoms suggestive of hernia, Mr Reno underwent all tests to confirm the diagnosis.
  3. Ms Stella requested to be admitted here three days ago with symptoms suggestive of appendicitis.
  4. Ms Martin got admitted to this facility on 15 July with the complaint of angina.

Paragraph 3 – Medical History

Medical History includes the condition of the patient:

  1. At the time of admission,
  2. Before admission
  3. At present

At the time of Admission

  1. Mr Nowak was presented to us from acute care on 26th of this month after he met with an accident.
  2. Initially, he exhibited a reluctant behavior and was forgetful, too.
  3. He was managed with psychological assessment and personal care assistance.
  4. On the following days, he had better prognosis and became co-operative.

Past Medical History

  1. May I also remind you that Mr Reno had an attack of asthma with recurring coughs when he was hardly 5 years.
  2. She underwent radiological assessments along with routine investigations which concluded her diagnosis as coronary artery disease.
  3. Presently, she underwent an angioplasty which was uneventful and continues her ongoing medications.
  4. She is recuperating well and will be discharged tomorrow.

Present Condition

  1. At present Mr Reno has crossed a fatally critical stage thanks to the care we have provided.
  2. For the last two days Ms Cathey can ambulate with a walker or sometimes without it though only a few steps.

Paragraph 4 – Nursing Management

Medical History includes the condition of the patient:

  1. At the time of admission,
  2. Before admission
  3. At present

At the time of Admission

  1. Mr Nowak was presented to us from acute care on 26th of this month after he met with an accident.
  2. Initially, he exhibited a reluctant behavior and was forgetful, too.
  3. He was managed with psychological assessment and personal care assistance.
  4. On the following days, he had better prognosis and became co-operative.

Past Medical History

  1. May I also remind you that Mr Reno had an attack of asthma with recurring coughs when he was hardly 5 years.
  2. She underwent radiological assessments along with routine investigations which concluded her diagnosis as coronary artery disease.
  3. Presently, she underwent an angioplasty which was uneventful and continues her ongoing medications.
  4. She is recuperating well and will be discharged tomorrow.

Present Condition

  1. At present Mr Reno has crossed a fatally critical stage thanks to the care we have provided.
  2. For the last two days Ms Cathey can ambulate with a walker or sometimes without it though only a few steps.

Paragraph 5 / 6 Social History

  1. A gardener by profession, Mr Reno earns a very low monthly income that supports his three member family.
  2. Due to a recent financial crisis due to shortage of raw materials in his company, Mr Reno has the worst time in his life.
  3. Ms Martin who lives alone in Greenville leads a sedentary lifestyle and depends on a meals-on-wheels service.
  4. She has the a strong family history of coronary artery disease and associated morbidity since 2008 for which she underwent an interventional treatment in the same year.
  5. Ms Martin wears a hearing aid to comply with her hearing problems.

Paragraph 6 / 7 “Requests”

  1. Thank you for taking over the care of Mr Reno and his wife into your care.
  2. In view of the above circumstances, it would be beneficial if you could monitor Ms Martin’s adherence to postoperative medications, exercise and dietary regime.
  3. Please encourage him to perform deep breathing exercises and to increase his fluid intake.
  4. It is worth noting that his medications need to be continued for the next 5 days.
  5. Kindly continue the ongoing care and monitoring for Mr Griffith.
  6. All pertinent documents obtained during his confinement are enclosed with this letter and an email will follow with the same attached.
  7. My heartfelt gratitude for your willingness to involve in such a critical case like Mr Reno’s.

“Closing Lines”

  1. Yours sincerely, (If you started the letter with the recipient’s name, like, “Dear Dr Murad,”)
    Charge Nurse.
  2. Yours faithfully, (If you started the letter with the recipient’s designation, like, “Dear Doctor,”)
    Charge Nurse.

Biju John

Love for English begins with understanding its unknown rules. Biju John lives on the internet, teaching OET, IELTS and PTE. More than a million students have thanked him from their heart.

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